Privacy policy – Talkpool

In accordance with the legal requirements of data protection law (in particular in accordance with the European Data Protection Regulation), we inform you below about the nature, scope and purpose of the processing of personal data by our company. This privacy policy also applies to our websites and social media accounts. With regard to the definition of terms such as “personal data” or “processing”, we refer to Art. 4 GDPR.

Name and contact details of the person(s) responsible
The data controller for this website is:

Talkpool AG
Gäuggelistrasse 7, 7000 Chur, Switzerland
info@talkpool.com
+41 81 2502020

Business registration number: CH-350.3.007.630-5
VAT registration number: CHE-109.047.379

Represented by:
Erik Strömstedt (CEO)

The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, e-mail addresses, etc.).

Data protection officer required by law

We have appointed a data protection officer for our company.

Email: info@talkpool.com

Types of data, purposes of processing and categories of data subjects

We inform you about the type, scope and purpose of the collection, processing and use of personal data.

1. Types of data we process

Usage data (access times, websites visited, etc.), inventory data (name, address, etc.), contact data (telephone number, e-mail, fax, etc.), payment data (bank data, account data, payment history, etc.), contract data (subject of the contract, term, etc.), content data (text entries, videos, photos, etc.), communication data (IP address, etc.),

2. Purposes of the processing according to Art. 13 (1) c) GDPR

Processing of contracts, technical and economic optimisation of the website, providing easy access to the website, fulfilment of contractual obligations, contacting third parties in the event of legal complaints, optimisation and statistical evaluation of our services, supporting commercial use of the website, improving the user experience, making the website user-friendly, economic operation of the advertising and website, marketing / sales / advertising, compilation of statistics, processing a job application procedure, customer service and customer care, processing contact enquiries, providing websites with functions and content, security measures, uninterrupted, secure operation of our website.

3. Categories of data subjects under Article 13(1)(e) of the GDPR:

Visitors/users of the website, customers, suppliers, interested parties, job applicants, employees, employees of customers or suppliers. The data subjects are collectively referred to as “users”.

Legal basis for the processing of personal data

We inform you about the legal basis of the processing of personal data:

If we have obtained your consent for the processing of personal data, the legal basis is Art. 6 (1) p. 1 lit. a) GDPR.

If the processing is necessary for the fulfilment of a contract or for the implementation of pre-contractual measures, which take place upon your request, then Art. 6 para. 1 p. 1 lit. b) GDPR is the legal basis.

If the processing is necessary to comply with a legal obligation to which we are subject (e.g. statutory retention obligations), the legal basis is Article 6 (1) sentence 1 lit. c) GDPR. 4. If the processing is necessary to protect the vital interests of the data subject or another natural person, the legal basis is Art. 6 (1) sentence 1 lit. d) GDPR.

If the processing is necessary to protect our legitimate interests or the legitimate interests of a third party and your interests or fundamental rights and freedoms do not prevail in this respect, then Art. 6 para. 1 sentence 1 lit. f) GDPR is the legal basis.

Disclosure of personal data to third parties and processors

As a matter of principle, we do not pass on any data to third parties without your consent. Should this nevertheless be the case, then the disclosure is made on the basis of the aforementioned legal grounds, e.g. in the case of the disclosure of data to online payment providers for the performance of contracts or due to a court order or because of a legal obligation to hand over the data for the purpose of criminal prosecution, to avert danger or to enforce intellectual property rights. We also use processors (external service providers e.g. for web hosting of our websites and databases) to process your data. If data is passed on to the processors as part of a contract processing agreement, this is always done in accordance with Art. 28 GDPR. In doing so, we select our processors carefully, monitor them regularly and have been granted a right to issue instructions regarding the data. In addition, the processors must have taken suitable technical and organizational measures and comply with the data protection regulations according to GDPR.

Data transfer to third countries

The adoption of the European General Data Protection Regulation (GDPR) has created a uniform basis for data protection in Europe. Your data is therefore predominantly processed by companies to which the GDPR applies. However, if processing is carried out by services of third parties outside the European Union or the European Economic Area, these must meet the special requirements of Art. 44 et seq. GDPR. This means that the processing takes place on the basis of special guarantees, such as the officially recognized determination by the EU Commission of a level of data protection corresponding to the EU or the observance of officially recognized special contractual obligations, the so-called “standard contractual clauses”. Insofar as we obtain your express consent to the transfer of data to the USA due to the invalidity of the so-called “Privacy Shield”, in accordance with Article 49 (1) sentence 1 lit. a) GDPR, we point out in this regard the risk of secret access by US authorities and the use of the data for monitoring purposes, possibly without any legal remedy for EU citizens.

Deletion of data and storage period

Unless specifically stated in this data protection declaration, your personal data will be deleted or blocked as soon as you revoke your consent to the processing or the purpose for the storage ceases to apply or the data is no longer required for the purpose, unless their continued storage is necessary for evidence purposes or is contrary to statutory retention obligations. If the prescribed retention period expires, your data will be blocked or deleted, unless the storage is still necessary for the conclusion or fulfilment of a contract.

Existence of automated decision making

We do not use automated decision making or profiling.

Provision of our website and creation of log files

1. If you only use our website for informational purposes (i.e. no registration and no other transmission of information), we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data:

– IP address;
– Internet service provider of the user;
– Date and time of the retrieval;
– Browser type;
– Language and browser version;
– Contents of the visit;
– Time Zone;
– Access Status/HTTP Status Code;
– Amount of data;
– Websites from which the request comes;
– Operating system.

A storage of these data together with other personal data of you does not take place.

2. This data serves the purpose of the user-friendly, functional and safe delivery of our website to you with functions and contents as well as their optimization and statistical evaluation.

The legal basis for this is our legitimate interest in data processing in accordance with Art. 6 Para. 1 S.1 lit. f) GDPR, which also lies in the above-mentioned purposes.

For security reasons, we store this data in server log files for a storage period of 365 days. After this period, they are automatically deleted, unless we need to keep them for evidence purposes in the event of attacks on the server infrastructure or other legal violations.

Cookies

1. We use so-called cookies when you visit our website. Cookies are small text files that your internet browser places and stores on your computer. When you visit our website again, these cookies provide information to automatically recognize you. Cookies also include so-called “user IDs”, where user details are stored by means of pseudonymised profiles. When you access our website, we will inform you by means of a reference to our data protection declaration about the use of cookies for the aforementioned purposes and how you can object to this or prevent their storage (“opt-out”).

The following types of cookies are distinguished:

– Necessary, essential cookies: Essential cookies are cookies that are absolutely necessary for the operation of the website in order to save certain functions of the website such as logins, shopping cart or user input, e.g. regarding the language of the website.

– Session cookies: Session cookies are needed to recognize multiple use of an offer by the same user (e.g. if you have logged in to determine your login status). When you visit our site again, these cookies provide information to automatically recognize you. The information obtained in this way is used to optimise our offers and to provide you with easier access to our site. When you close the browser or log out, the session cookies are deleted.

– Persistent cookies: These cookies remain stored even after the browser is closed. They are used for login storage, reach measurement and marketing purposes. They are automatically deleted after a specified period of time, which may vary depending on the cookie. You can delete the cookies at any time in the security settings of your browser.

– Cookies from third-party providers (third-party cookies, especially from advertisers): According to your preferences, you can configure your browser settings and, for example, refuse to accept third-party cookies or all cookies. However, we would like to point out at this point that you may then not be able to use all the functions of this website. Read more about these cookies in the respective privacy statements of the third-party providers.

2. categories of data: User data, cookie, user ID (inb. the pages visited, device information, access times and IP addresses).

3. purposes of the processing: the information thus obtained is used for the purpose of technically and commercially optimising our web offers and providing you with easier and more secure access to our website.

Legal basis: If we process your personal data with the help of cookies based on your consent (“opt-in”), then Art. 6 para. 1 p. 1 lit. a) GDPR is the legal basis. Otherwise, we have a legitimate interest in the effective functionality, improvement and economic operation of the website, so that in this case Art. 6 para. 1 p. 1 lit. f) GDPR is the legal basis. The legal basis is also Art. 6 para. 1 p. 1 lit. b) GDPR if the cookies are set to initiate a contract, e.g. for orders.

5. storage period/deletion: The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

Cookies are otherwise stored on your computer and transmitted from it to our site. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all the functions of the website in full.

Here you can find information about deleting cookies by browser:

Chrome: https://support.google.com/chrome/answer/95647

Safari: https://support.apple.com/de-at/guide/safari/sfri11471/mac

Firefox: https://support.mozilla.org/de/kb/cookies-und-website-daten-in-firefox-loschen

Internet Explorer: https://support.microsoft.com/de-at/help/17442/windows-internet-explorer-delete-manage-cookies

Microsoft Edge: https://support.microsoft.com/de-at/help/4027947/windows-delete-cookies

6. objection and “opt-out”: You can generally prevent the storage of cookies on your hard drive, regardless of consent or legal permission, by selecting “do not accept cookies” in your browser settings. However, this may result in a functional restriction of our offers. You can object to the use of cookies from third-party providers for advertising purposes via a so-called “opt-out” via this American website (https://optout.aboutads.info) or this European website (http://www.youronlinechoices.com/).

Execution of contracts

We process inventory data (e.g. company, title/academic degree, names and addresses as well as contact data of users, e-mail), contract data (e.g. services used, names of contact persons) and payment data (e.g. bank details, payment history) for the purpose of fulfilling our contractual obligations (knowledge of who is a contractual partner; justification of the content and processing of the contract; checking the plausibility of the data) and services (e.g. data on the use of our services). We use personal data (e.g. bank details, payment history) for the purpose of fulfilling our contractual obligations (knowledge of who is a contractual partner; justification, content and execution of the contract; checking the plausibility of the data) and services (e.g. contacting customer service) in accordance with Art. 6 Para. 1 S. 1 lit b) GDPR. The entries marked as mandatory in online forms are required for the conclusion of the contract.

2 A passing on of these data to third parties does not take place in principle, except it is necessary for the pursuit of our requirements (e.g. handing over to lawyer for collection) or for the fulfilment of the contract (e.g. handing over of the data to payment offerers) or it exists for this a legal obligation in accordance with art. 6 exp. 1 p. 1 lit. c) GDPR.

3. we may also process the data you provide to inform you about other interesting products from our portfolio or to send you e-mails with technical information.

The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. This is the case for inventory and contract data when the data is no longer required for the performance of the contract and claims can no longer be asserted under the contract because they are time-barred (warranty: two years / standard limitation period: three years). We are obliged by commercial and tax law to store your address, payment and order data for a period of ten years. However, we will restrict processing after three years if the contract is terminated, i.e. your data will only be used to comply with legal obligations. Details in the user account remain until it is deleted.

Contact by phone

When contacting us by telephone, your telephone number will be processed and temporarily stored or displayed in the RAM / cache of the telephone device / display for the processing of the contact request and its handling. The storage takes place for liability and security reasons, in order to be able to lead the proof of the call as well as for economic reasons, in order to make a recall possible. In the case of unauthorized advertising calls, we block the phone numbers.

The legal basis for the processing of the telephone number is Art. 6 (1) sentence 1 lit. f) GDPR. If the contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b) GDPR.

3. the device cache stores the calls days and successively overwrites or deletes old data, when the device is disposed of, all data is deleted and the memory is destroyed if necessary. Blocked phone numbers are checked annually for the need to block.

You can prevent the phone number from being displayed by calling with the phone number suppressed.

Newsletter

1. you can subscribe to our newsletter with your voluntary consent by entering your e-mail address. Only your email-address is mandatory. The provision of further data is voluntary and serves only the purpose of a personal address. We use the so-called “double opt-in procedure” for registration. After your registration with your e-mail, you will receive an e-mail from us with a confirmation link to confirm your registration. If you click on this confirmation link, your e-mail will be added to the newsletter distribution list and stored for the purpose of sending e-mails. If you do not click on the confirmation link within hours, your registration data will be blocked and automatically deleted after days.

In addition, we log your IP address used for registration as well as the date and time of the double opt-in (registration and confirmation). The purpose of this storage is the fulfilment of legal requirements regarding the proof of your registration as well as the prevention of abuse regarding your e-mail.

3. in the context of your declaration of consent, the contents (e.g. advertised products/services, offers, advertising and topics) of the newsletter are described in detail.

When sending the newsletter, we evaluate your user behavior. For this purpose, the newsletters contain so-called “web beacons” or “tracking pixels”, which are called up when the newsletter is opened. For the analyses, we link the web beacons with your e-mail address and an individual ID. Links received in the newsletter also contain this ID. The data is only collected pseudonymously, i.e. the IDs are not linked to your other personal data, a direct personal reference is excluded. With this data we can determine whether and when you have opened the newsletter and which links in the newsletter have been clicked. This serves the purpose of optimizing and statistically evaluating our newsletter.

We create a user profile with the above data in order to identify the reading habits and interests of our users and thus to individualize the newsletter. If you have also taken further actions on our website, we also link this data with it in order to adapt our newsletter content to your interests.

The legal basis for sending the newsletter, measuring its success and storing the e-mail is your consent in accordance with Art. 6 Para. 1 S. 1 lit. a) GDPR in conjunction with ß 7 Para. 2 No. 3 UWG and for logging the consent Art. 6 Para. 1 S. 1 lit. f) GDPR, as this serves our legitimate interest of legal provability.

You can object to the tracking at any time by clicking the unsubscribe link at the end of the newsletter. In this case, however, the receipt of the newsletter would also be terminated. If you deactivate the display of images in your e-mail software, tracking is also not possible. However, this may have restrictions with regard to the functions of the newsletter and included images will then not be displayed.

You can revoke your consent to receive the newsletter at any time. You can exercise the revocation by pressing the unsubscribe link at the bottom of the newsletter, an email or message to our contact details above. We store your data as long as you have subscribed to the newsletter. After unsubscribing, your data will only be stored anonymously for statistical purposes.

Plugins and tools

We use “Google reCAPTCHA” (hereinafter “reCAPTCHA”) on our websites. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

The purpose of reCAPTCHA is to check whether data entry on our websites (e.g. in a contact form) is made by a human or by an automated program. For this purpose, reCAPTCHA analyzes the behavior of the website visitor based on various characteristics. This analysis begins automatically as soon as the website visitor enters the website. For the analysis, reCAPTCHA evaluates various information (e.g. IP address, time spent by the website visitor on the website or mouse movements made by the user). The data collected during the analysis is forwarded to Google.

The reCAPTCHA analyses run completely in the background. Website visitors are not notified that an analysis is taking place.

The data processing is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in protecting its web offers from abusive automated spying and from SPAM.

For more information about Google reCAPTCHA and Google’s privacy policy, please see the following links: https://policies.google.com/privacy?hl=de and https://www.google.com/recaptcha/intro/android.html.

Google AdWords with conversion tracking

We use the service “Google Ads with Conversion Tracking” (service provider: Google Ireland Limited, Reg. No.: 368047, Gordon House, Barrow Street, Dublin 4, Ireland) to draw attention to our website on third-party websites by means of an advertisement.

2. data categories and description of data processing: usage data/ communication data. When you click on a Google ad from us, a cookie is stored in your browser, which is valid for about 30 days. If you then call up our website, we and Google can use the cookie to evaluate whether you have visited our website and which of our pages you have visited. Google creates statistics about this. The data is also transferred to the USA and analysed there. If you are logged in with a Google account, AdWords can assign the data to your account. If you do not want this, you must log out before visiting our website.

3. purpose of data processing: This conversion tracking serves the purpose of analysis/success measurement, optimization and the economic operation of our advertising and website.

Legal basis: If you have given your consent (“opt-in”) for the processing of your personal data by means of “Google Ads with conversion tracking”, then Art. 6 (1) sentence 1 lit. a) GDPR is the legal basis. Otherwise, the legal basis for the processing of your data is our legitimate interest in the analysis, optimization and efficient economic operation of our advertising and website in accordance with Art. 6 para. 1 p. 1 lit. f) GDPR.

5. data transfer/recipient category: Google Ireland.

6. storage period: up to 540 days.

7. objection and removal options (“Opt-Out”): You can object to or prevent the installation of cookies by Google in various ways:

– You can disable cookies in your browser by selecting the “do not accept cookies” setting, which also includes third-party cookies;

– You can deactivate conversion tracking directly at Google via the link https://adssettings.google.com, whereby this setting only lasts until you delete your cookies.

– You can opt-out of personalized ads from third-party advertisers participating in the About Ads advertising self-regulatory initiative by visiting https://optout.aboutads.info for US sites or http://www.youronlinechoices.com/de/praferenzmanagement/deaktivieren for EU sites, and this setting will only last until you delete all your cookies;

– You can permanently disable cookies by using a browser plug-in for Chrome, Firefox or Internet Explorer under the link https://support.google.com/ads/answer/7395996. This deactivation may mean that you can no longer fully use all the functions of our website.

8. For more information, please see Google’s privacy policy at https://policies.google.com/privacy?hl=de&gl=de and https://services.google.com/sitestats/de.html.

Google AdWords Remarketing / “Similar Audiences”

We use the Google Analytics Remarketing/”Similar Audiences” application (service provider: Google Ireland Limited, Registration No: 368047, Gordon House, Barrow Street, Dublin 4, Ireland) to draw attention to our website on third-party websites and other internet offers by means of advertisements.

2. data categories and description of data processing: usage data/ communication data. With the remarketing or “similar target groups” function in Ads, we can reach you there if you have already visited our website and address you in each case with a suitable message per ad.

With remarketing, we can bring our previous visitors back to our website by click. If you then visit other websites or Internet offers, we and Google can use the cookie to evaluate whether you have already visited our website and display our advertising there as well. Google creates statistics about this. The full extent of the data processing is not known to us.

The data is also transferred to the USA and analyzed there. According to Google, a combination of the data collected by remarketing with your personal data stored by Google, if any, does not take place, but these are processed by pseudonym.

3. purpose of the processing: This remarketing serves the purpose of analysis, optimization and the economic operation of our advertising and website.

Legal basis: If you have given your consent (“opt-in”) for the processing of your personal data by means of “Google Ads Remarketing / “Similar Target Groups”, then Art. 6 (1) sentence 1 lit. a) GDPR is the legal basis. Otherwise, the legal basis for the processing of your data is our legitimate interest in the analysis, optimization and efficient economic operation of our advertising and website in accordance with Art. 6 para. 1 p. 1 lit. f) GDPR.

5. data transfer/recipient category: Google Ireland.

6. storage period: When you visit certain pages of our website, a cookie is stored in your browser, which is valid for 30 days.

7. objection and removal options (“Opt-Out”): You can object to or prevent the installation of cookies by Google in various ways:

– You can disable cookies in your browser by selecting the “do not accept cookies” setting, which also includes third-party cookies;

– You can deactivate the personalised ads directly at Google via the link https://adssettings.google.com, whereby this setting only lasts until you delete your cookies.

– You can disable personalized ads from third-party advertisers participating in the “About Ads” advertising self-regulatory initiative by visiting https://optout.aboutads.info for US sites or http://www.youronlinechoices.com/de/praferenzmanagement/ for EU sites, and this setting will only last until you delete all your cookies;

8. For more information, see Google’s privacy policy at https://policies.google.com/privacy?hl=de&gl=de.

Google Analytics

We have integrated the website analysis tool “Google Analytics” (service provider: Google Ireland Limited, Reg. No: 368047, Gordon House, Barrow Street, Dublin 4, Ireland) integrated on our website.

2. data categories and description of data processing: user ID, IP address (anonymized). When you visit our website, Google places a cookie on your computer in order to analyse your use of our website. We have activated the IP anonymization “anonymizeIP”, which means that the IP addresses are only processed in a shortened form. On this website, your IP address is therefore shortened beforehand by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the responsible party. We have also activated the cross-ger.te analysis of website visitors, which is carried out via a so-called user ID. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. You can find further information on data use by Google Analytics here: https://www.google.com/analytics/terms/de.html (Analytics terms of use), https://support.google.com/analytics/answer/6004245?hl=de (Analytics privacy policy) and Google’s privacy policy https://policies.google.com/privacy.

3. purpose of processing: The use of Google Analytics serves the purpose of analysis, optimization and improvement of our website.

Legal basis: If you have given your consent (“opt-in”) for the processing of your personal data by means of “Google Analytics” from the third-party provider, then Art. 6 (1) sentence 1 lit. a) GDPR is the legal basis. In addition, the legal basis is our legitimate interest (the analysis, optimization and improvement of our website) in the data processing in accordance with Art. 6 para. 1 sentence 1 lit. f) GDPR. In the case of services provided in connection with a contract, the tracking and analysis of user behaviour is carried out in accordance with Art. 6 (1) sentence 1 lit. b) GDPR, in order to be able to offer optimised services for the fulfilment of the purpose of the contract with the information thus obtained.

5. storage period: The data sent by us and linked to cookies, user IDs (e.g. user ID) or advertising IDs are automatically deleted after months. The deletion of data whose retention period has been reached takes place automatically once a month.

6. data transfer/recipient category: Google, Ireland and USA. We have also concluded an order processing agreement with Google in accordance with Art. 28 GDPR.

7. the possibility to object and to opt out:

You can generally prevent cookies from being stored on your hard drive by selecting “Do not accept cookies” in your browser settings. However, this may result in a functional restriction of our offers. You can also prevent the collection of data generated by the cookie and related to your use of the website, as well as the processing of this data by Google, by downloading and installing the browser plugin available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de.

-You can disable cross-device user analytics in your Google Account under “My Data > Personal Data.”

YouTube videos

We have embedded YouTube videos from youtube.com on our website using the embedded function, so that they can be called up directly on our website. YouTube belongs to Google Ireland Limited, Register No.: 368047, Gordon House, Barrow Street, Dublin 4, Ireland.

2. data category and description of data processing: usage data (e.g. website accessed, content and access times). We have integrated the videos in the so-called “extended data protection mode” without using cookies to record user behaviour in order to personalise the video playback. Instead, video recommendations are based on the video currently playing. Videos played in enhanced privacy mode in an embedded player do not affect which videos are recommended to you on YouTube. When you start a video (click on the video), you consent to YouTube tracking the information that you have accessed the corresponding subpage or video on our website and using this data for advertising purposes.

3. purpose of the processing: provision of a user-friendly offer, optimization and improvement of our content.

Legal basis: If you have given your consent (“opt-in”) for the processing of your personal data by means of “etracker” from the third-party provider, then Art. 6 (1) sentence 1 lit. a) GDPR is the legal basis. In addition, the legal basis is our legitimate interest in data processing in accordance with Art. 6 (1) sentence 1 lit. f) GDPR, which lies in the above purposes. In the case of services provided in connection with a contract, the tracking and analysis of user behaviour is carried out in accordance with Art. 6 (1) sentence 1 lit. b) GDPR in order to be able to offer optimised services for the fulfilment of the purpose of the contract with the information thus obtained.

5. data transfer/recipient category: third-party providers in the USA. The data obtained is transferred to the USA and stored there. This also takes place without a user account with Google. If you are logged into your Google account, Google can assign the above data to your account. If you do not wish this, you must log out of your Google account. Google creates user profiles from such data and uses this data for the purposes of advertising, market research or optimisation of its websites.

6. storage period: cookies up to 2 years or until the cookies are deleted by you as a user.

7. objection: You have a right to object to Google against the creation of user profiles. Please address this directly to Google via the privacy policy mentioned below. You can make an opt-out objection regarding the advertising cookies here in your Google account: https://adssettings.google.com/authenticated.

8. see YouTube’s terms of use at https://www.youtube.com/t/terms and Google’s advertising privacy policy at https://policies.google.com/technologies/ads for more information about the.

9. use of Google cookies and their advertising technologies, storage period, anonymisation, location data, how they work and your rights. General privacy policy of Google: https://policies.google.com/privacy.

Social media presence

We maintain profiles and fan pages in social media. When you use and access our profile in the respective network, the respective data protection information and terms of use of the respective network apply.

2. data categories and description of data processing: usage data, contact data, content data, inventory data. Furthermore, user data within social networks is usually processed for market research and advertising purposes. For example, usage profiles can be created based on the usage behavior and resulting interests of the users. The usage profiles can in turn be used, for example, to place advertisements within and outside the networks that presumably correspond to the interests of the users. For these purposes, cookies are usually stored on the computers of the users, in which the usage behavior and the interests of the users are stored. Furthermore, data independent of the devices used by the users may also be stored in the usage profiles (especially if the users are members of the respective platforms and are logged in to them). For a detailed presentation of the respective forms of processing and the options to object (opt-out), we refer to the data protection declarations and information provided by the operators of the respective networks. In the case of requests for information and the assertion of data subject rights, we also point out that these can be asserted most effectively with the providers. Only the providers have access to the users’ data and can take appropriate measures and provide information directly. If you still need help, you can contact us.

3. purpose of the processing: communication with the users connected and registered on the social networks; information and advertising for our products, offers and services; external presentation and image cultivation; evaluation and analysis of the users and contents of our presences in the social media.

Legal basis: The legal basis for the processing of personal data is our legitimate interest in the above purposes according to Art. 6 para. 1 sentence 1 lit. f) GDPR. Insofar as you have given us or the person responsible for the social network consent to the processing of your personal data, the legal basis is Art. 6 (1) S. 1 lit. a) in conjunction with. Art. 7 GDPR.

5. data transmission/recipient category: social network.

You can find the data protection notices, information options and objection options (opt-out) of the respective networks / service providers here:

– Facebook – Service provider: Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland); website: www.facebook.com; privacy policy: https://www.facebook.com/about/privacy/, opt-out: https://www.facebook.com/settings?tab=ads and http://www.youronlinechoices.com; objection: https://www.facebook.com/help/contact/2061665240770586; agreement on joint processing of personal data on Facebook pages (Art. 26 GDPR): https://www.facebook.com/legal terms/page_controller_addendum, privacy notices for Facebook pages: https://www.facebook.com/legal/terms/information_about_page_insights_data.

– Twitter – Service provider: Twitter Inc, 1355 Market Street, Suite 900, San Francisco, CA 94103, USA) – Privacy Policy: https://twitter.com/de/privacy, Opt-Out: https://twitter.com/personalization.

– XING – Service provider: XING AG, Dammtorstraﬂe 29-32, 20354 Hamburg, Germany) – Privacy Policy/ Opt-Out: https://privacy.xing.com/de/datenschutzerklaerung.

– LinkedIn – Service Provider: LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland) – Privacy Policy: https://www.linkedin.com/legal/privacy-policy, Cookie Policy and Opt-Out: https://www.linkedin.com/legal/cookie-policy

Social Media Plug-ins

We use social media plug-ins from social networks on our website. In doing so, we use the so-called “two-click solution” hariff from c’t or heise.de: https://www.heise.de/ct/artikel/Shariff-Social-Media-Buttons-mit-Datenschutz-2467514.html; Service provider: Heise Medien GmbH & Co. KG, Karl-Wiechert-Allee 10, 30625 Hannover, Germany; privacy policy: https://www.heise.de/Datenschutzerklaerung-der-Heise-Medien-GmbH-Co-KG-4860.html.

2. data category and description of data processing: usage data, content data, inventory data. When you access our website, “Shariff” does not transmit any personal data to the third-party providers of the social plug-ins. Next to the logo or the brand of the social network, you will find a slider with which you can activate the plug-in by clicking on it. This activation represents your consent in the form that the respective provider of the social network receives the information that you have accessed our website and your personal data is transmitted to the provider of the plug-in and stored there. These are so-called third party cookies. According to some providers such as Facebook and XING, your IP is anonymised immediately after collection. The data collected about the user is stored by the plug-in provider as usage profiles. You can revoke your consent at any time by deactivating the controller.

3. purpose of the data processing: improvement and optimization of our website; increase of our awareness through social networks; possibility of interaction with you and users among themselves through social networks; advertising, analysis and/or design of the website according to needs.

5. data transmission/recipient category: social network.

6) Social networks used and objection: We refer to the respective privacy statements of the social networks regarding the purpose and scope of data collection and processing. In addition, you will also find information on your rights and setting options for the protection of your personal data. You have the right to object to the creation of these user profiles, whereby you can contact the respective plug-in provider directly to exercise these rights.

Facebook

We have integrated plug-ins from the social network Facebook.com (head office in the EU: Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland) on our website as part of the so-called “two-click solution” from Shariff, which you can recognise by the Facebook logo “f” or the addition “Like”, “Like” or “Share”.

As soon as you activate the Facebook plug-in, a connection from your browser to the Facebook servers is established. In doing so, Facebook receives the information, including your IP, that you have accessed our website and transfers this information to Facebook servers in the USA, where this information is stored. If you are logged into your Facebook account, Facebook can assign this information to your account. When using the functions of the plug-in, e.g. pressing the “Like” button, this information is also transmitted from your browser to Facebook’s servers in the USA and stored there as well as displayed in your Facebook profile and possibly to your friends.

3. the purpose and scope of the data collection and its further processing and use by Facebook, as well as your rights in this regard and settings options to protect your privacy, can be found in the privacy policy of Facebook: https://www.facebook.com/about/privacy/. Data collection for the “Like” button: https://www.facebook.com/help/186325668085084. You can manage and object to your settings regarding the use of your profile data for advertising purposes on Facebook here: https://www.facebook.com/ads/preferences/.

4. if you log out of Facebook before visiting our website and delete your cookies, no data about your visit to our website will be assigned to your profile on Facebook when the plug-in is activated.

5. agreement on joint processing of personal data on Facebook pages (Art. 26 GDPR): https://www.facebook.com/legal/terms/page_controller_addendum, privacy notices for Facebook pages: https://www.facebook.com/legal/terms/information_about_page_insights_data.

Twitter

We have integrated plug-ins of the social network Twitter.com (Twitter Inc., 1355 Market St., Suite 900, San Francisco, California 94103, USA) on our website as part of the so-called “two-click solution” of Shariff. You can recognize these plug-ins by the Twitter logo with a white bird on a blue background. You can find an overview of Twitter buttons and tweets at: https://developer.twitter.com/en/docs/twitter-for-websites/overview.

2. if you are logged into your Twitter account while you activate the Twitter plug-ins at will, Twitter can assign the call to our website to your Twitter profile.

3. if you want to exclude the data transfer to Twitter when activating the plug-in, then log out of Twitter before visiting our website and delete your cookies.

4. the purpose and scope of the data collection and its further processing and use by Twitter, as well as your rights in this regard and settings options to protect your privacy, can be found in the privacy policy of Twitter: https://twitter.com/de/privacy. Objection (Opt-Out): https://twitter.com/personalization.

XING

We have integrated plug-ins from the social network XING (XING AG, Dammtorstraﬂe 29-32, 20354 Hamburg, Germany) on our website as part of the so-called “two-click solution” from Shariff. You can recognize these by the share button with a white XING logo and the “X” symbol on a green background.

If you voluntarily activate the XING share button on our website, this will result in your browser establishing a connection with the XING server when you access the respective website. According to XING, no data is stored about the call from which XING could derive a direct personal reference. In particular, XING does not store any IP addresses and does not use any cookies. When you click on the Share button, you are redirected to the XING homepage, where you can then – if you are logged in – recommend our site, which serves the purpose of increasing our awareness and reach. With regard to these activities on the XING platform, the XING privacy policy mentioned below applies.

If you log out of XING before visiting our website and delete your cookies, no data about your visit to our website will be assigned to your profile on XING when the plug-in is activated.

4. the purpose and scope of the data collection and its further processing and use by XING, as well as your rights in this regard and settings options for protecting your privacy, can be found in XING’s privacy policy on the share button at https://www.xing.com/app/share%3Fop%3Ddata_protection and XING’s general privacy policy at https://privacy.xing.com/de/datenschutzerklaerung. Data protection during applications and the application process

1. applications sent electronically or by post to the person responsible are processed electronically or manually for the purpose of managing the application procedure.

We expressly point out that application documents with “special categories of personal data” according to Art. 9 GDPR (e.g. a photo that gives conclusions about your ethnic origin, religion or marital status), with the exception of a possible severe disability, which you want to disclose of your own free will, are undesirable. You should submit your application without this data. This will not affect your chances of applying.

3. legal basis for the processing are Art. 6 para. 1 p.1 lit. b) GDPR as well as ß 26 BDSG n.F.

If an employment relationship is entered into with the applicant after completion of the application process, the applicant data will be stored in compliance with the relevant data protection regulations. If you are not offered a job after completion of the application process, your submitted letter of application including documents will be deleted 6 months after sending the rejection, in order to be able to satisfy any claims and obligations to provide evidence according to AGG.

Rights of the data subject

1. objection or revocation against the processing of your data

Insofar as the processing is based on your consent pursuant to Art. 6 (1) p. 1 lit. a), Art. 7 GDPR, you have the right to revoke your consent at any time. The lawfulness of the processing carried out on the basis of the consent until the revocation is not affected by this.

Insofar as we base the processing of your personal data on the balance of interests pursuant to Article 6 (1) sentence 1 lit. f) GDPR, you may object to the processing. This is the case if the processing is not necessary, in particular, for the performance of a contract with you, which is shown by us in each case in the following description of the functions. When exercising such an objection, we ask you to explain the reasons why we should not process your personal data as we have done. In the event of your justified objection, we will review the situation and either discontinue or adapt the data processing or show you our compelling legitimate grounds on the basis of which we will continue the processing.

You can object to the processing of your personal data for the purposes of advertising and data analysis at any time. You can exercise the right of objection free of charge. You can inform us about your advertising objection under the following contact details:

Talkpool AG
Gäuggelistrasse 7, 7000 Chur, Switzerland
info@talkpool.com
+41 81 2502020

Business registration number: CH-350.3.007.630-5
VAT registration number: CHE-109.047.379

2. right to information

You have the right to request confirmation from us as to whether personal data relating to you is being processed. If this is the case, you have a right to information about your personal data stored by us in accordance with Art. 15 GDPR. This includes, in particular, information about the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the origin of your data if it has not been collected directly from you.

3. right of rectification

You have a right to correct inaccurate data or to complete correct data according to Art. 16 GDPR.

4. right to erasure

You have the right to have your data stored by us deleted in accordance with Art. 17 GDPR, unless legal or contractual retention periods or other legal obligations or rights to further storage prevent this.

5. right to restriction

You have the right to request a restriction in the processing of your personal data if one of the conditions in Art. 18 (1) a) to d) GDPR is met:

– If you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;

– the processing is unlawful and you object to the erasure of the personal data and request instead the restriction of the use of the personal data;

– the controller no longer needs the personal data for the purposes of processing, but you need them for the assertion, exercise or defence of legal claims, or

– if you have objected to the processing pursuant to Art. 21 (1) GDPR and it has not yet been determined whether the legitimate grounds of the controller outweigh your grounds.

6. right to data portability

You have a right to data portability under Article 20 of the GDPR, which means that you can obtain the personal data we hold about you in a structured, commonly used and machine-readable format or request that it be transferred to another controller.

7. right to complain

You have the right to lodge a complaint with a supervisory authority. As a rule, you can contact the supervisory authority for this purpose, in particular in the member state of your place of residence, your place of work or the place of the alleged infringement.

Data security

In order to protect all personal data transmitted to us and to ensure that the data protection regulations are complied with by us, but also by our external service providers, we have taken appropriate technical and organisational security measures. Therefore, among other things, all data between your browser and our server are transmitted encrypted via a secure SSL connection. Status: 28.09.2021